Efficient organization and execution of operator obligations with CMMS
Save time and money with CMMS by staying on top of the big picture
With eTASK Manager tasks, you provide your team with a professional CMMS tool for organizing your facility and asset inventory and efficiently managing the provision of services. The tool also automates and documents communication between all service partners.
Well-organized facility and asset inventory creates the foundation of a transparent and automated system for processing tasks and meeting operator obligations. To ensure that REG-IS guidelines are automatically incorporated, we recommend using the DIN276-1 standard to structure your inventory. But the benefit of structuring your building and asset inventory extends far beyond automatic incorporation of these guidelines. You also benefit from lossless data exchange with your business partners on tasks such as resource allotment.
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Using the CAFM Connect standard of the industry association CAFM Ring e.V., you can organize your buildings and assets according to the DIN277-2 or DIN276-1 standards. In addition, CAFM Connect provides clear mandatory attributes for each asset type, which are relevant for fulfilling operator obligations. Each of your buildings and assets can be logged and saved to a file using the CAFM Connect Editor. Using eTASK, you can import the CAFM Connect files with no loss of fidelity and immediately begin meeting operator obligations. CAFM Connect is a practical and easy-to-use part of the comprehensive IFC data model, making it internationally compliant and BIM-ready.
What are your holding obligations?
With around 2,000 control measures, service checks, and periodic inspections in Germany, identifying the relevant regulations is a challenge for facility management, especially when the rules change over time and processes need to be kept up to date.
Transparent planning and control of service provisions
Is your asset inventory currently organized as an Excel spreadsheet? Excel provides for structured, list-based filing, but it is not a proactive system and therefore completely reliant on the mindfulness and precision of the user. However, your Excel tables are still a good starting point for organizing your operator obligations in eTASK Manager tasks. They can be effortlessly transferred into the system.
You can’t plan everything: In eTASK Manager tasks, you can also create ad hoc orders for maintenance and repairs and incorporate them into the workflow.
Our customer Bombardier Transportation
CMMS and additional modules of our CAFM system safeguard operations at the 14 buildings of the Competence Center in Vienna and the global headquarters in Berlin.
Transparent communication with everyone involved
Working with manually or automatically-generated work orders is managed in a structured workflow that offers varying access options for all users. This allows internal users to accept and complete work orders directly in eTASK. If a partner has not been granted direct access to the system, (small private contractors, for example) the “E-mail / Fax Feedback” is a simple way to record completed tasks in eTASK Manager tasks, including the necessary maintenance records, reports, etc.
Processing workflows are linked to automatic email notifications with information for you and your service providers. For example, these could inform you that an order can be submitted to a service provider, receivables or completed tasks are overdue (according to pre-established escalation rules), or that an approval is needed. A link in the email provides direct access to the work order in question. Each user’s work orders are directly accessible in a personalized “Service List.”
eTASK Manager Tasks
Benefits at a glance
- Centralized data management
- Automated processes
- Secure cloud solution
- REG-IS and user-defined regulations
- Fast setup
- Short lead time
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